Terms & Conditions

Last update: January 31, 2022
Definitions:

In these Terms, the following capitalised words and expressions have the meanings set out against them below:

Core/we/us/our/organizer: 

Core International Mining and Marketing Ltd or any other of Core International companies including but not limited to i-MINE Ltd and Nigeria Africa Natural Resource and Energy Investment Summit (NAFNIS).

Agreement

These Terms and Conditions and the Booking Form or Proforma Invoice

Registration Form

The booking form to which these Terms are referred to and/or incorporated into by reference setting out the details of the Package or such other document setting out the details of the Package as Organiser may choose in its sole discretion to accept;

Client

Means the person, firm, company or entity set out in the Booking Form

Content

Materials, data, information and products provided by Core or its event partners at, relating to or forming part of the Event.

Data Protection Laws

Any applicable laws and regulations relating to the processing, privacy and use of personal data including, without limitation, GDPR, and national laws.

Event

An event operated by or on behalf of Core includes a conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training, Ancillary Events and Online Events.

Event Dates

The dates on which the Event is scheduled to take place.

Event Confirmation

Our written (including digital) confirmation of your registration for a place at that Event.

Event Sponsor

A company that has entered into a sponsorship agreement with Core or its partners in relation to NAFNIS.

Event Venue

International Conference Centre, Abuja.

Exhibitor

The exhibition element of the Package.

Exhibitor Delegate

A Participant who attends an Event on behalf of or using an invite provided by a Client using a delegate pass (including digital) issued to the Event as part of the agreed exhibitor package, and any reference in these Terms to Participant shall include Exhibitor Delegates unless expressly stated otherwise.

Fee

The fee is payable by a Participant (or Sponsor on behalf of a Participant) in order to attend the  Event.

Force Majeure

Has the meaning given in clause 11.

Registration Details

the personal data provided by participants when they register to attend an Event.

Software

The online software (i-MINE) applications made available for access or download from our or our supplier’s or event partner’s websites in relation to any Event or Content.

Space

The exhibition space allocated to the Client (together with the ancillary services provided to the Client in connection with such exhibition space) as set out in the Booking Form;

Sponsor

Partner of NAFNIS via a monetary fee agreed with a sales representative; and

Sponsor Delegate

A Participant who attends an Event on behalf of or using an invite provided by a Client using a delegate pass (including digital) issued to the Event Sponsor as part of the agreed sponsorship package, and any reference in these Terms to Participant shall include Sponsor Delegates unless expressly stated otherwise.

1 Registration and Confirmation of Participation

1.1 Your registration (whether submitted directly by you or on your behalf) constitutes an offer by you to Core to attend the Event in accordance with these Terms and conditions.  All registrations are subject to acceptance by Core.  If your registration is received in advance of the event, it will either: (a) be confirmed in writing (including, without limitation, by email or invoice), or (b) if written confirmation is not sent within fourteen (14) days of us receiving your registration, be deemed to be confirmed unless we notify you otherwise.  If your registration is received only at the event itself, it will be confirmed by the act of Core permitting you entrance to the Event.  Core reserves the right to refuse to accept any registration.

2 Participation and Registration for Events

2.1 Validly registering for an Event shall entitle you to admittance to that Event as a Participant, subject to these Terms. Any optional extras may incur an additional cost to the basic registration fee.

2.2  The Registration Details of each Participant must be registered (whether in their personal capacity or as a representative of a company or other legal entity) with us not less than two Business Days before the start of the Event. We reserve the right to exclude from any Event any individual whose name does not appear on our register of Participants.

2.3 If you register for an Event as a representative of a company or other organisation you confirm that you have authority to agree to these Terms on behalf of the company or other organisation. You shall also ensure Participant(s) from the company or other organisation attending the Event are made aware of and shall be bound by these Terms.

2.4  When registering for an event, you must provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to that information (including, without limitation, your email address) by updating your details on the relevant section of the applicable website or contacting us using the contact information provided to you in any Event Confirmation.

2.5 It is your responsibility to inform us of any special access requirements or dietary requirements at the time of registration, and in any event no later than 5 working days in advance of the event. Any dietary requests made less than 5 Business Days before an Event may not be available.

2.6 All registrations for events are subject to availability and to acceptance by Core at its absolute discretion.

2.7  Where an Event requires an Event pass to enable entry, you may be required to provide evidence of your identity for your pass to be issued to you. Participants must keep their event pass on them at all times during their attendance at the Event and Core reserves the right to refuse entry to Participants who fail to produce a pass when requested.

2.8 If your Event pass is lost, misplaced, stolen or forgotten a replacement Event pass will only be issued to you at the sole discretion of Core and may be subject to purchase at the prevailing on-site Participant rate.

2.9  By attending the Event you acknowledge that photographs and filming may take place at the Event. Core reserves the right to use Event Participant images and videos recorded at the Event with your photograph and/or likeness in future marketing materials, including social media channels, websites, and print material, without obtaining any further approval from you or making any payment to you. If you do not wish your photograph to be taken at an Event, then please notify the photographer during the Event and we will use reasonable endeavours to comply with your request.

2.10 Participants must be over the age of 18 unless prior permission is granted by us.

2.11 Participants may not sell, transfer, or share their Event passes.  Registered Participants may be substituted by other individuals at no extra cost by notice in writing to Core at any time, subject to compliance with these Terms, including (without limitation) the need for any substitute individuals to provide Registration Details at least 2 business days in advance of attending the Event and subject to screening.

2.12  All Event passes are the property of Core and must be returned to Core upon request. Attendees found wearing falsified Event passes and/or sharing or swapping Event passes shall be required to leave the Event.

3 Attendance Requirements

3.1  Each Participant shall:

observe the rules, policies and procedures of the Event venue including in relation to health and safety and any reasonable instructions issued by Core and/or the management of the Event Venue;

behave in a respectful, professional and appropriate way that does not breach the laws or regulations of their home country or of the host country or that risks bringing the Event or Core into disrepute;

ensure they have adequate insurance for their own requirements, including personal accident and travel insurance, prior to attending any Event; and

ensure they have all necessary travel documentation, including but not limited to visas and other entry permits into the country where the Event is held, and that they comply with all health formalities and any applicable laws.

3.2 You agree that your travel to and attendance at an Event is at your own risk and not the responsibility of Core, save as set out in clause 14. Core is not obliged to provide any advice or assistance relating to the obtaining of visas. Failure by any Participant to obtain a visa to attend an Event shall not entitle him or her to a refund of any Fees.

3.3  Other than Sponsors and their Participants, Participants are only permitted to conduct business within a designated exhibit space at the Event Venue. Participants observed conducting business in public spaces or in other companies’ exhibition spaces may be ejected from the Event.

4 Participant Obligations

4.1  Core reserves the right to refuse entry by any Participant to an Event or to remove any Participant from an Event or block them from an Online Event Platform without any liability if, in its sole discretion, it determines that such Participant’s presence or conduct could cause:

Core, its affiliates, the Event Venue owner, the Online Event Platform or the Participant to fail to comply with applicable law, including in circumstances where the transactions or payments contemplated under these Terms are in breach of, or otherwise targeted by Sanctions or other laws;

Core to breach any term, warranty, condition or other provision of any contract or undertaking to which Core and/or any of its affiliates is or becomes a party; or

disruption at the Event, threaten the safety (including online) of other attendees or hinder the enjoyment of the Event by other attendees, without prejudice to any other rights or remedies available to Core.

4.2 Core reserves the right to recover from you any loss or damage incurred or suffered by us, the Event Venue, the Online Event Platform or any other Participants as a result of your conduct at the Event or failure to comply with these Terms. In such circumstances, a Participant shall not be entitled to a refund of any Fees.

5 Fees

5.1 Payment in full of any applicable Fees for the Event is due upon registration. If such payment is insufficient or declined for any reason, Core may refuse entry to the Event.

5.2 Fees for physical Events are quoted inclusive of any applicable value-added tax (VAT) or similar sales tax.

5.3  Fee schedule rates are valid at the time of completion of registration provided that they are paid in full before the applicable expiration date as indicated on your Event Confirmation or Booking and Registration Form. If the Fee for a completed registration is not paid in full before the expiration date, you will be charged a Fee calculated in accordance with the prevailing Fee schedule at the date of payment.

5.4  All Fees shall be paid in full without any set-off, counterclaim, deduction or withholding (other than as may be required by law).

6 Intellectual Property Rights

6.1 All Intellectual Property Rights in and to Events and in the Content relating to Events are the property of Core or its third-party content providers. We may provide a licence to third parties, including Event Sponsors, to use the Content at our sole discretion.

6.2  Participants may use the Content solely for their own personal use and benefit and not for resale, distribution or other commercial purposes.

6.3 The Event Marks may not be used without Core’s prior written permission.

6.4  Any request for permission to republish, reprint or use for any other purpose any of the Content or Event Marks should be sent by email to the Event contact as described in your Event Confirmation.

6.5 The Software belongs to Core or its suppliers. Your use of the Software is governed by the terms of any licence agreement that may accompany or be included with the Software and you must not install or use any Software unless you agree to the terms of such licence agreement.

7 Ancillary Events

7.1 Core may offer Participants the opportunity to attend an Ancillary Event, in which case specific Ancillary Terms may apply. Such Ancillary Terms shall be contained in the materials provided to you when you register to attend an Ancillary Event and shall apply in addition to these Terms.

7.2  If there is any inconsistency between these Terms and any applicable Ancillary Terms, the Ancillary Terms shall take precedence in relation to the Ancillary Events.

8 Changes to Event

8.1 Although Core’s Event programmes are correct at the time of publication, we may exchange the format, Content, venue, location, speakers, hosts, moderators and/or timing of an Event, including a change from a physical Event to an Online Event. Core shall use its reasonable endeavours to notify all Participants of any such changes prior to an Event.

9 Cancellation and Substitution

9.1  Should you be unable to attend an Event, a substitute Participant is always welcome in your place, provided they agree to comply with these Event Terms. Cancellation notice less than 14 business days will apply a charge of 500 USD.

9.2 Notifications of cancellations and substitutions should be sent in writing to the Core contact designated in the Event Confirmation as soon as possible (and in any event at least 14 Business Days before the Event). Registration details for any substitute must be received by Core at least two Business Days before the Event.

9.3       We may in exceptional circumstances need to cancel or postpone an Event, in which case we shall notify you as soon as reasonably practicable. In the event of cancellation, subject to clause 13, we shall issue Participants with a full refund of relevant Fees paid by you less 20% handling fee. In the event of postponement, we shall offer you the option to re-register for the rescheduled Event or, subject to clause 11, issue you a credit note for your attendance at any future Core event. Our liability to you as a result of any cancellation or postponement of an Event shall be limited to the amount of Fees which you have paid to us for that Event only and we shall not be liable for any additional losses incurred by you as a result of such cancellation or postponement.

10 Data Processing

10.1 In this clause 10 the terms “personal data”, and “processing” shall have the meanings ascribed to them under the Data Protection Laws.

10.2 Core shall:

comply with all applicable requirements of the Data Protection Laws; and

process any personal data which it obtains or holds in relation to a Participant under or in relation to these Terms only for the purposes of carrying out its obligations under these Terms.

10.3  We shall use your personal data for the purpose of providing services in relation to Events, including, but not limited to Event registration, communications, Event access, dining, administration (including before, after and during the Event), invoicing and payment, delegate lists, post-Event feedback, quality checks, Participant verification (including for sanctions and trade control purposes), research and polling.

10.4 In order to fulfil our obligations to you in relation to the Event, we may share relevant personal data with presenters, Event venue management, the Online Event Platform, trainers, organisers, print houses, finance partners, connected communities, faculties, committees, Event service providers and external delivery partners.

10.5 Registration Details of Participants will be added to our official Event networking tools, which enables Participants to contact each other and to view the list of Participants at an Event. If you do not want your Registration Details to be included in the relevant networking tool, please email the event contact listed in the Event Confirmation at least two Business Days before the start of the Event.

11 Force Majeure

11.1 In this clause, “Force Majeure” means circumstances which are beyond our reasonable control and which are reasonably likely to affect the successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for us to host the Event or perform our obligations under these Terms, including circumstances, which directly affect the Participants in their home countries resulting in a material percentage of the Participants being reasonably likely to be prevented from attending the Event.

11.2 If, as a result of Force Majeure, Core needs to adjust the Event, Core shall use its reasonable endeavours to either (a) reschedule the Event; or (b) switch the Event from a physical Event to an Online Event; (c) combine with another Core physical Event or Online Event, provided in each case to take place within eighteen months of the original Event Dates.

11.3 If Core is unable to reschedule the Event in accordance with clause 11.2, it shall refund the Participant Fees less a 20% administrative charge as soon as reasonably practicable and in any event within 120 days from the date of notice of cancellation.

11.4 Without prejudice to Core’s obligation to refund any Fees to Participants, Core accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable, illegal or impossible by or as a result of Force Majeure.

12 Limitation of liability

12.1  Nothing in these Terms shall limit or exclude our liability for:

death or personal injury;

fraud or fraudulent misrepresentation; or

any other liability which cannot be limited or excluded by applicable law.

12.2  You agree that your access to any Event and your use of any of the Content is at your sole risk and responsibility and acknowledge that all Content is provided “as is” and “as available”. The Content is made available for your general information and any advice, opinion, statement or other information forming part of the Content is not intended for trading or to address your particular requirements. The Content does not constitute any form of advice, recommendation or arrangement by us (including, without limitation, investment advice or an offer or solicitation to buy or sell any security, financial product or other investment) and is not intended to be relied upon by users in making (or refraining from making) any specific investment or other decisions. Appropriate independent advice should be obtained before making any such decision.

12.3 Subject to clause 14.1, we shall not be liable, whether based on a claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of or in relation to these Terms, for any indirect or consequential losses.

12.4 Subject to clause 12.1, Core’s total liability to you, whether based on an action or claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of, or in relation to these Terms shall not exceed the total amount of the Fees paid or payable under these Terms.

13 Anti-Bribery & Corruption

13.1 You undertake that you shall comply with any applicable Anti-Bribery Legislation.

13.2 You undertake that you will not, directly or indirectly pay, offer, give or promise to pay or authorise the payment of any monies or other items of value to:

an official or employee of a government department, agency or instrumentality, state-owned or controlled enterprise or public international organisation;

any other person at the suggestion, request or direction or for the benefit of any of the above-described persons, if any such payment, offer, act or authorisation is for purposes of influencing official actions or decisions or securing any improper advantage in order to obtain or retain business, or engaging in acts or transactions otherwise in violation of the Anti-Bribery Legislation.

13.3 You undertake that neither you nor, so far as you are aware, any agents or other persons acting on your behalf has directly or indirectly:

violated or is in violation of any applicable Anti-Bribery Legislation;

made, offered to make, promised to make or authorized the payment or giving of, directly or indirectly, any bribe, rebate, payoff, influence payment, kickback or other payment or gift of money or anything of value (including meals or entertainment) to any officer, employee or ceremonial office holder of any government or instrumentality thereof, any political party or supra-national organization (such as the United Nations), any political candidate, any royal family member or any other person who is connected or associated personally with any of the foregoing that is prohibited under any applicable law or regulation or otherwise for the purpose of influencing any act or decision of such payee in their official capacity, inducing such payee to do or omit to do any act in violation of their lawful duty, securing any improper advantage or inducing such payee to use their influence with a government or instrumentality thereof to affect or influence any act or decision of such government or instrumentality (“Prohibited Payments”); or

been subject to any investigation by any governmental entity with regard to any actual or alleged Prohibited Payment.

14 Assignment

14.1 We may, without your consent, assign, sub-contract or transfer any and all of our rights and obligations under these Terms to any International Company or any entity which acquires a substantial part of the assets of our business.

14.2 Without prejudice to clause 17.1, we may sub-contract delivery of an Event to any International Company which operates the business relating to the relevant information, publication or data product forming part of that Event.

14.3 You may not assign, sub-license or otherwise transfer any of your rights under these Terms without our prior written consent.

15 Amendment

15.1 We may make amendments to these Terms from time to time. Any such amendments shall be posted on the Event website. Amendments will be effective immediately on the amended Terms being posted on the Event website and you will be deemed to have accepted them if you attend the Event. If you do not wish to accept them, you must cancel your attendance in accordance with clause 11 of these Terms.

15 Entire Agreement

15.1 These Terms together with the Privacy Policy and any Ancillary Event terms and Booking or Registration form (where relevant) state the entire agreement and understanding between you and Core relating to your attendance at the Event and supersedes all previous terms, communications and discussions whether written or oral relating to that subject matter.

16 Governing Law and Dispute Resolution

16.1  These Terms shall be governed by and construed in accordance with the laws of the Federal Republic of Nigeria.